Description

The attorney talent coordinator supports the attorney talent team in coordinating events and supporting marketing and communication efforts related to attorney recruiting, professional development (PD), and inclusion and engagement (I&E). The coordinator will work collaboratively across the attorney talent and marketing and events teams, ensuring alignment and clear execution.  The ideal candidate is highly organized, detail-oriented and collaborative, with a proactive approach to service and execution.
 
 Key Responsibilities:
 

• Attorney Talent Event Coordination.
• Maintain a centralized attorney talent event and sponsorship calendar and coordinate timelines with relevant internal stakeholders.
• Work with the attorney talent, marketing and events teams to coordinate high-quality programs that support attorney recruiting, PD and I&E, including on-site and off-site events related to the summer program, entry-level recruiting, first year orientation, I&E events, lunch and learn programs, Associates Committee events, and New Member Program events.
• Execute events and event logistics before, during and afterwards.
• Provide on-site support at events (e.g. registration and greeting guests).
• Track event budget and process invoices and expense requests.
• Coordinate affinity group and shared interest group meetings, including scheduling and logistical support.
• Maintain a sponsorship calendar for I&E commitments. Coordinate sponsorship deliverables and logistics, track related metrics, and identify opportunities for continuous improvement.
• Attorney Talent Marketing and Communications Assistance In collaboration with the attorney talent and marketing teams, coordinate and maintain a calendar for attorney talent communications.
• Liaise with the marketing team to support attorney talent communications, such as internal newsletters, new lawyer directories, social media posts, and other internal communications and marketing pieces.
• Coordinate content submissions and assist with execution where appropriate.
• Maintain and regularly update the I&E and Attorney Talent pages on the firm intranet.
• Manage inventory of branded materials (“swag”) for events, new lawyer hires, and the summer associate program.

Attorney Talent Support

• Assist with the onboarding of new affinity group members.
• Maintain data and email distribution lists to support internal communication as well as certifications and external surveys.
• On a project-by-project basis, assist with attorney talent databases and systems, such as viDesktop and SmartSheets.
• Assist with attorney talent metric tracking.
• Process invoice and reimbursement requests for the department.
• With a team-oriented mindset, support the recruiting, PD and I&E team members with overflow tasks as needed.

Requirements

Required Skills and Qualifications

• Bachelor’s degree from a four-year college or university required.
• Two-four years of experience in project coordination, talent management or administration. Experience in a law firm or professional services environment preferred.
• Exceptional organizational and time management skills, with high attention to detail.
• Proven ability to collaborate effectively in an agile, fast-paced environment and to take direction from multiple people at once.
• Creative problem-solver with a positive, forward-thinking approach.
• Self-motivated and proactive, with the ability to work independently while managing multiple priorities and deadlines.
• Strong client-service orientation, diplomacy, and the ability to build productive relationships across seniority levels.
• Proven experience coordinating events and demonstrating strong hospitality skills, with the ability to manage logistics, anticipate needs, and create a welcoming and professional environment for attendees.
• Continuous improvement mindset and ability to identify opportunities to enhance systems and processes.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneNote, PowerPoint). Experience with Canva, SmartSheets and Teams is a plus.
• Willingness to work outside standard business hours, including evenings and weekends, as event schedules require.
• Willingness to travel to the firm’s other offices, as event schedules require.