Description

Executive/Legal Assistant

Job:  Part-time 20-30 hours per week. 

Location:  Fully Remote 

Salary:  Commensurate with experience

Description:  Seeking a dedicated and organized individual to join our team as a Personal/Executive Manager.  The successful candidate will be responsible for assisting with day-to-day operations and beyond; providing crucial support to a busy working professional in our firm.  This role requires excellent organizational skill, experience with legal terminology, technological and internet proficiency, discretion; and the ability to thrive in a fast-paced environment.

Responsibilities:

• Serve as the primary point of contact for vendors and other external parties
• Manage calendars, organize meetings, and schedule appointments
• Coordinate travel arrangements, transportation, and accommodations
• Paralegal or legal assistant knowledge
• Keep the employer informed and up to date on the important tasks, appointments, and deadlines
• Communicate with manager at various properties regarding maintenance schedules and other relevant matters.
• Compile and prepare daily reports and correspondence
• Coordinate medical appointments, medical records, and prescriptions 
• Manage email correspondence including, checking, printing, noting, and responding to emails
•  Perform additional tasks as needed

Skills and Requirements:

• Confidentiality is paramount
• Have experience in legal documentation and language
• Discretion and trustworthiness are essential, as you will handle confidential information
• Flexibility and adaptability to handle various tasks in a dynamic environment
• Excellent verbal and written communication skills
• Strong organizational skills and the ability to multitask effectively 
• Proactive nature and the ability to take initiative
• Tact and diplomacy in all interactions
• Superior time management and efficiency
• Ability to receive and implement constructive feedback
• Capacity to meet deadlines and remain calm under pressure
• Strong follow-up skills to ensure tasks are completed promptly
• Proficiency in internet and computer skills
• Willingness to undergo extensive training provided by the current Manager

Note:  

 All candidates will undergo an background check as part of the hiring process.
 The current manager is retiring after 38 years and will be available for training purposes